Job Purpose 岗位目的:
· To provide efficient & timely support with high quality to the Greater China Supply Chain Head and GMS HR Director in daily work to ensure day to day smooth running of business; 为大中华供应链总监和GMS人力资源总监提供有效、及时的行政支持；
· To provide and continuously improve support services for E-coding. Providing an effective serialization support service to all China Cx Import Sites and LOC to ensure all products are compliant with the CFDA Serialization requirements.
Key Responsibilities主要岗位职责:
· To proactively support superior to manage calendar, schedule appointments and coordinating arrangements effectively to keep superior on schedule and to ensure no meeting/appointment conflicts in the daily calendar.
· Communicate with all internal departments on admin affairs when necessary.
· Maintain a comprehensive and accurate document filing and retention systems as per GSK document retention policy; properly maintain team sites and PC folders, etc.
· To provide travel bookings service to superior, ensuring the correct and cost effective bookings are made.
· To provide support to the global visitors on travel and meeting arrangements.
· To help superior to manage and track business related bills and payments, to make sure the smooth running of daily business.
· Handle daily correspondence, meeting minutes, reports and other documents in accurate and appropriate way, including preparing good quality presentation materials, paper translations.
· Provide Written and verbal translation for GCSCLTs and meeting as required.
· To handle all sensitive and confidential information and documents etc in appropriate way.
· Admin support to BJ and SH based SC teams, like email group management, stationery application, seat coordination, new hire on-boarding, etc.
· To fully understand Company’s policies, the laws and regulations of the People’s Republic of China and all the relevant code of conduct. In order to explain to the relevant people when they implement all activities.
· Providing an effective serialization support service to all China CH import Sites and LOC to ensure all products are compliant with the CFDA Serialization requirements.
· Ensuring continuity of supply to the China Cx market by successfully interacting with Ali Health (Serialization agents authorized by the CFDA) during new Import Site registration and where serialization challenges require effective & efficient communication with Ali Health.
· Business and serialization solution SME support including interaction with other GSK Shared Service and customer support groups.
· Understanding of the CFDA Monitoring Electronic System (CFDA Serialization database) including the client application interface & product catalogue, routine demand management of serialization codes and prioritization of activities for issue resolution as part of the service.
· Work with the in-market teams at the logistics, warehousing and customer queries level to ensure supply continuity, issue management and resolution related to serialization and coding.
· Provides input to standardization and knowledge sharing.
· Support update of LOC E-coding related S&OP and support related internal and external audit.
· Support investigation for E-coding related incident/deviation and related CAPA closure.
· Other tasks assigned by line manager or Company.
Specialized Knowledge 专业知识:
Bachelor or above, major in English or Administration is preferred
本科及以上学历，英语或管理专业优先
Significant interpersonal skills so that communication at all levels are of the highest standard.
优秀的人际沟通技能以保证各层级的高效沟通
A flexible approach to work and hours.
能够适应灵活的工作时间
Strong attention to detail; Tact, diplomacy and confidentiality.
注重细节；灵活应变，有保密性
The ability to act on own initiative.
能积极主动工作
Being able to multi task.
能同时执行多项任务
High degree of proficiency in IT systems
熟练掌握信息系统
Expert secretarial skills
优秀的文秘技能
Fluency in English spoken and written language
流利的口语及书面英语
Strong organizational and forward planning ability
有较强的组织和计划能力
Proactive attitude and ability to manage own time effectively essential 抱有积极态度，有效的个人时间管理
